
Build a subcontractor roster, dispatch jobs with one click, and give subs a token-based portal to accept, message, and upload photos. No account required.
Kaching handles your full subcontractor workflow — from maintaining a directory to dispatching offers to collecting proof-of-work photos — all in one place.
Maintain a full roster of subs with company name, contact info, service categories, regions, ratings, and notes. Search and filter by name, email, category, region, or active status in seconds.
Send a job offer to any sub with payout amount, materials responsibility (company, subcontractor, or split), instructions, and expiration date. Send immediately or save as a draft to review first.
Every offer moves through five statuses: draft, sent, viewed, accepted, and declined or expired. Timestamps record when the offer was viewed and when the sub responded.
Subs receive a unique token link to view and respond to their offer. No account, no password, no friction. The token is stored securely and tied to the specific job offer.
Subs can send messages directly from their portal and office staff can reply from the admin dashboard. Every message is logged in the offer thread so nothing gets lost in email.
Subs upload photos in three phases — before, progress, and after — directly from their portal. Photos are attached to the job offer and visible to your team the moment they are uploaded.
Build your subcontractor directory with contact details, service categories, and regions. Rate and note each sub to help your team choose the right one for every job.
Open any job, assign it to a sub, set the payout and materials responsibility, add instructions, and hit send. The sub receives a unique token link with all the job details.
The sub opens their link, reviews the offer, and accepts or declines. No login required. They can also send questions through the messaging thread before deciding.
Once accepted, the sub uploads before, progress, and after photos from their portal. Your team sees the photos in real time and the job moves to completion.
When your own crew is booked solid, dispatch overflow jobs to trusted subs in seconds. Set the payout, send the offer, and get an acceptance or decline within the hour.
Filter your directory by service category to find the right electrician, plumber, or painter for each job. Send the offer and track their response without leaving your CRM.
Require subs to upload before and after photos before marking a job complete. Get visual confirmation of work quality without driving to every site yourself.
Stop managing subs over text messages and spreadsheets. Kaching gives you a full dispatch workflow — from the first offer to the final photo — without requiring your subs to create an account.
Add your subcontractors, send your first offer, and collect proof-of-work photos — all without asking your subs to create an account.