Built for Contractors
INDUSTRIES / SERVICE & INSTALL
HVAC
Systematic Service Flow.
Manage service calls, maintenance contracts, and high-ticket system replacements with precision.
VISIBILITY24/7
AVG DEPLOYMENT24-48 HRS
REVENUE ENGINEACCELERATED
01 / Overview
HVAC
HVAC businesses balance emergency service calls with long-term install projects. Kaching helps you dispatch faster, track equipment history, and close more system replacements.
Manage service call intake and dispatching
Track system install project timelines
Automated maintenance reminder sequences
On-site quote builder for system replacements
Invoicing and online payment collection
Revenue forecasting for seasonal planning
02 / PAIN POINTS
What's Holding Your HVAC Business Back
Emergency call chaos
Emergency service calls derail your scheduled installs. Without a triage system, revenue bleeds from both ends.
Missed maintenance revenue
Annual maintenance contracts are the most reliable revenue in HVAC — yet most companies fail to systematize reminders.
Technician underreporting
Techs log the work but not the upsell opportunity. A replacement suggestion never reaches the office.
Seasonal cash flow gaps
Summer and winter peaks mask the slow seasons. Without forecasting, you can't staff or inventory properly.
⚡ Kaching is engineered to eliminate every one of these — within 48 hours of setup.
03 / KEY FEATURES FOR THIS TRADE
Built Specifically for HVAC Contractors
Service Request Intake
Capture emergency and maintenance calls the moment they come in.
Replacement Quotes
On-site system replacement quotes with part numbers and labor rates.
Maintenance Reminders
Automated annual reminder sequences for every service contract customer.
Post-Job Invoicing
Auto-generated invoices with online payment so techs get paid before they leave.
04 / BY THE NUMBERS
What Kaching Delivers for HVAC Businesses
28%
More Replacements Closed
Via on-site upsell system
92%
Maintenance Renewal Rate
With automated reminders
1 day
Invoice Turnaround
From job completion to paid
4.8×
ROI Year One
Based on average HVAC account
05 / SOCIAL PROOF
Contractors Who Made The Switch
VERIFIED REVIEWS
5★
PLATFORM
Trusted by
Contractors
HVAC Service & Install
NODE_02
“
“We went from chasing invoices to collecting online the same day the job is done. And our maintenance contracts basically renew themselves now.”
RENEWAL RATE
92% maintenance renewal
Diane B.
Airflow Pro HVAC
VERIFIED
01 / 05
JOIN THEM
Replace your spreadsheets with a real system — set up in 48 hours.
06 / THE REVENUE GAP
Three steps to revenue.
01
Service Request
Customer requests a service call online. The lead hits your dashboard with all equipment details.
02
On-Site Diagnostics
Technician performs the visit, logs findings, and builds an on-the-spot quote for repairs or replacement.
03
Resolution & Payment
Work is completed, invoice is sent automatically via email/SMS, and payment is collected online.
SEE IT IN ACTION
Maintenance Reminders
Automated reminder fires 30 days before contract anniversary. One-click renewal.
Screenshot pending
A capture of the "Maintenance Reminders" flow will appear here. Component picks up the URL automatically.
REAL CONTRACTORS, REAL RESULTS
What contractors actually say
"Maintenance reminders alone added $180k in recurring revenue last year. We stopped losing service contracts to forgotten renewals."
[Real customer name]
Owner
[HVAC company, 8-tech]
RESULT
+$180k recurring
placeholder — replace with real quote
"Emergency calls used to derail my whole schedule. Now triage happens in the dispatch board — installs stay on track."
[Real customer name]
Operations Manager
[HVAC company, mid-size]
RESULT
Zero install delays
placeholder — replace with real quote
"Techs log replacement opportunities at the job. Office sees them same-day. We close 31% more upsell quotes."
[Real customer name]
Owner
[HVAC, residential]
RESULT
+31% upsell close
placeholder — replace with real quote
INTEGRATIONS
Connects with your stack
No tool migration required. Sync starts immediately.
QuickBooksStripeGoogle CalendarTwilioZapierAPI + Webhooks
PRICING
How much does it cost for hvac?
No credit card required. Cancel anytime. Same prices regardless of trade.
Solo
$9/ mo
For one-truck operators
- 1 user
- Unlimited quotes + invoices
- Stripe payments
- Mobile app
Most popular
Growth
$149/ mo
For growing teams
- Up to 10 users
- Automations + sequences
- Client portal
- Phone + SMS
Scale
Custom
Multi-location + B2B
- Unlimited users
- Multi-location
- API + webhooks
- Dedicated support
All plans include email support + product updates
EXPLORE FURTHER
Three questions owners ask us
COMPARING OPTIONS?
Thinking about Housecall Pro?
See how KaChing stacks up side-by-side: features, pricing, and migration support.
See the comparisonMULTI-LOCATIONRun multiple locations?
Consolidated reporting, per-location data isolation, smart lead routing by territory.
See multi-locationCOMMERCIAL OPERATIONSDo you serve commercial accounts?
SOC 2 posture, NFPA/EPA-aligned certifications, compliant exports for commercial contracts.
See compliance postureStart Now
STREAMLINE YOUR HVAC OPS
See how Kaching works for your trade.